Purchasing Manager

Phnom Penh, Cambodia

Job Type:

Full Time

Industry Type:

Manufacturing

Salary:

Depends on experience

About the Role

Purchasing:

  • Establish and administer purchasing standards which meet company purchasing procedures and policies.

  • Plan, organize, control, manage and evaluate the work of the Purchasing Department; establish operational plans and initiatives to meet department goals and objectives to achieve cost efficiency and effectiveness.

  • Develop annual Budget plan and LRP plan for purchasing in alignment with production volume and headcount.

  • Developing and monitoring performance measures against the annual operating budget and other departmental KPIs.

  • Direct the development of formal enquiries, Request for Quote/Qualification, Request for Information and Request for Proposal; ensures all applicable legal and contractual provisions are met; participate in the evaluation of quotations received and take necessary decisions as per policies. Perform or assist others in the performance of price/cost analysis; negotiate contract provisions; prepare specifications as required

  • Determine appropriate contracts for various types of procurement; review requisitions/purchase orders and related documents for completeness, accuracy and compliance with department and company procedures and requirements; review invoices and other documentation for compliance; resolve disputed invoices.

  • Analyze purchasing activities and develop good negotiation strategies and processes to ensure cost effectiveness and recommend policy and procedure for improvements.
    Analysis of lead time and overall supply chain procurement costs. Optimize freight cost.

  • Ensure quality of supply – quantity and quality.

  • Manage vendor selection process and ensure business conduct policy adherence by all suppliers.

  • Monitor payments and approve as appropriate.

  • Conduct supplier audits as necessary.

Stores management & activities:

  • Ensure timely deliveries of Technical supplies, consumables, Capital equipment and other material through effective stores management.

  • Analyze stores stocks, Minimum order level, safety stock, and slow moving items and take appropriate corrective actions for the efficient usage of the stock.

  • Develop good mechanism and coordination process and metric between stores, purchase and other user department to avoid shortages and overstock.

  • Establish proper controls for receipt, storage and issuance of the material for accuracy and report variances.

  • Coordinate the storage, repurpose and disposal of surplus materials, capital equipment’s and other equipment’s with required documentation and agreements

  • Ensure 6S deployment in Stores, loading bay and scrap areas.

  • Establish proper controls on safety and specially the controls to store and handle hazardous chemicals and gases in partnership with EHS function.

  • Coordinate the storage, repurpose and disposal of surplus materials/red tag items, capital equipment’s and other equipment’s with required documentation and agreements

Import & export activities:

  • Ensure the import export section if functioning correctly and that all orders are placed in a timely manner

  • Work with dept. managers and imp/exp. officer to ensure procurement plans are in place and up to date

  • Liaise with customs as necessary

  • Coordinate with Antwerp, Pelham and shipping agencies for Diamond shipments. Administer diamond receipt and shipment procedures in partnership with other stakeholders.

  • Coordinate with Melee consolidation, grading department for receipt of diamonds to plant and shipment to Pelham.

  • Manage KPC Process with local govt. Ministry.( Commerce ministry)

  • Ensure master lists are submitted and up to date

  • Liaise with shipping agents

General Management:

  • Work with finance to ensure all finance department requirements are fulfilled

  • Drive technology improvement projects for effective stores management.

  • Alternative vendor development

  • Identifying procurement risks and risk mitigation strategy.

  • Work closely with project Manager, engineering manager and other departmental managers and provide purchasing support on key capital projects.

  • Work closely with LDV purchasing team for benchmarking and common initiatives and projects.

  • Identifying opportunities of improvement in purchasing processes, Technology, and development of people to meet the plant growth

Lead, Coach and Training; Communication:

  • Champion and coach the team on company values, initiatives.

  • Plan and evaluate the performance of assigned staff; establish performance measures and personal development goals; monitor performance; provide coaching to staff for improvement and development

  • Identify training needs of the staff for skill improvement and partner with HR for training plan.

  • Ensure effective and transparent communication within and with other departments through formal and informal communication.

Improvements and participation in Company Initiative:

  • Lead TiPS initiative in department and deploy TiPS elements such as 6S, daily accountability.

  • Coach and guide team on change management and usage of IDEAS platform.

  • Create safety, 6S Culture.

  • Use SCM initiatives to optimize stores inventory

Compliance:

  • Manage compliance and internal audit activities as directed

  • Ensure all departments are in compliance with purchasing policy and regulations

  • Read, interpret, and explain local or import-export regulations, policies, procedures and specifications; maintain accurate records and files which meet the company's internal audit requirements.

Requirements

  • University degree

  • Strong background in purchasing and vendor management

  • Defining problems; establishing facts and drawing valid conclusions.

  • Managing situations requiring fairness, firmness and sound judgment.

  • Reading, understanding, interpreting and applying local , laws and regulations Regarding procurement and contracts.

  • Analyzing procurement methods relative to current and future needs.

  • Effectively resolving complex contract, procurement and obsolete inventory issues.

  • Establishing and maintaining cooperative working relationships with department heads

About the Company